PRIVACY POLICY
INTRODUCTION
We at the World Biohack Summit are committed to protecting your privacy. This Privacy Policy outlines the types of personal information we collect when you use our website - www.worldbiohacksummit.com (“event website”) or participate in the World Biohack Summit event (“event”), how we use and share that information, and the measures we take to protect your information.
By using our website or participating in the World Biohack Summit event, you consent to the collection and use of your personal information in accordance with this Privacy Policy. Note: We are Vieroots Health Awareness Services Est., and we are the data controller of your data.
DATA COLLECTED
We collect personal information when you register or book a ticket for the World Biohack Summit event, subscribe to our newsletter, or fill out a form on our website. The types of personal information we collect may include your name, email address, phone number, and payment information.
We may also collect personal data that you give to us about other people if you register them to attend the event. You agree that you have notified any other person whose personal data you provide to us of this privacy notice and, where necessary, obtained their consent so that we can lawfully process their data in accordance with this policy.
All personal data that you provide to us must be true, complete and accurate. If you provide us with inaccurate or false data, and we suspect or identify fraud, we will record this. You do not need to provide us with any personal data to view our event website. However, we may still collect the information set under the ‘Data Automatically Collected’ and the ‘Marketing Communications’ sections of this policy.
When you contact us by email or post, we may keep a record of the correspondence and we may also record any telephone call we have with you.
DATA AUTOMATICALLY COLLECTED
When you visit our event website, we, or third parties on our behalf, automatically collect and store information about your device and your activities. This information could include (a) your computer or other device's unique ID number; (b) technical information about your devices such as type of device, web browser or operating system; (c) your preferences and settings such as time zone and language; and (d) statistical data about your browsing actions and patterns. We collect this information using cookies in accordance with the Cookie section of this policy and we use the information we collect on an anonymous basis to improve our event website, our events and the services we provide, and for analytical and research purposes.
We also allow advertisers and advertising networks to collect information about your computer or mobile device, activities, and geographic location to enable them to display targeted ads to you and provide us with anonymous information about our users’ behaviour. Again, this takes place through the use of cookies in accordance with the Cookie section of this policy.
MARKETING COMMUNICATIONS
If you opt-in to receive marketing communications from us you consent to the processing of your data to send you such communications, which may include newsletters, blog posts, surveys and information about new events. We retain a record of your consent.
You can choose to no longer receive marketing communications by contacting us at reachout@worldbiohacksummit.com or clicking unsubscribe from a marketing email. If you do unsubscribe to marketing communications, it may take up to five (5) business days for your new preferences to take effect. We shall therefore retain your personal data in our records for marketing purposes until you notify us that you no longer wish to receive marketing emails from us.
LAWFUL PROCESSING OF PERSONAL DATA
We will use your data to comply with our contractual obligation to supply you with the tickets to an event that you have booked, including to contact you with any information relating to the event, to deliver the event to you in accordance with any requests you make and that we agree to, and to deal with any questions, comments or complaints you have concerning the event.
We may also use your data for our legitimate interests, including dealing with any customer services you require, enforcing the terms of any other agreement between us, for regulatory and legal purposes (for example anti-money laundering), for audit purposes and contacting you about changes to this policy.
DATA SHARING
We may share your data with any service providers, sub-contractors and agents that we may appoint to perform functions on our behalf and in accordance with our instructions, including payment providers, event ticketing providers, email communication providers, IT service providers, accountants, auditors and lawyers.
Under certain circumstances, we may have to disclose your data under applicable laws and/or regulations, for example, as part of anti-money laundering processes or protect a third party's rights, property, or safety.
We may also share your data in connection with, or during negotiations of, any merger, sale of assets, consolidation or restructuring, financing, or acquisition of all or a portion of our business by or into another company.
We shall only transfer your personal data to organisations that have provided adequate safeguards in respect of your personal data.
COOKIES
A cookie is a small text file containing a unique identification number that is transferred (through your browser) from a website to the hard drive of your computer. The cookie identifies your browser but will not let a website know any personal data about you, such as your name and/or address. These files are then used by websites to identify when users revisit that website.
Our event website uses cookies and other tracking technologies so that we can recognise you when you return and personalise your settings and preferences. Most browsers are initially set up to accept cookies. You can change your browser settings either to notify you when you have received a cookie or to refuse to accept cookies. Please note that our event website may not operate efficiently if you refuse to accept cookies.
We also use Google Analytics to monitor how the event website is used. Google Analytics collects information anonymously and generates reports detailing information such as the number of visits to the event website, where visitors generally came from, how long they stayed on the event website, and which pages they visited. Google Analytics places several persistent cookies on your computer's hard drive. These do not collect any personal data. If you do not agree to this you can disable persistent cookies in your browser. This will prevent Google Analytics from logging your visits.
SECURITY
We shall process your personal data in a manner that ensures appropriate security of the personal data, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organisational measures. All information you provide to us is stored on our secure servers. Any payment transactions are encrypted using SSL technology.
Where we have given, or you have chosen a password, you are responsible for keeping this password confidential.
However, you acknowledge that no system can be completely secure. Therefore, although we take these steps to secure your personal data, we do not promise that your personal data will always remain completely secure.
PRIVACY RIGHTS
You have the right to obtain from us a copy of the personal data that we hold for you, and to require us to correct errors in the personal data if it is inaccurate or incomplete. You also have the right at any time to require that we delete your personal data. To exercise these rights or any other rights you may have under applicable laws, please contact us at reachout@worldbiohacksummit.com.
Please note, we reserve the right to charge an administrative fee if your request is manifestly unfounded or excessive.
EXTERNAL LINKS
Our event website may contain links to other sites of interest. Once you have used these links to leave our event website, you should note that we do not have any control over that other site. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this policy. You should exercise caution and look at the privacy policy applicable to the site in question.
GENERAL TERMS
If any provision of this policy is held by a court of competent jurisdiction to be invalid or unenforceable, then such provision shall be construed, as nearly as possible, to reflect the intentions of the parties and all other provisions shall remain in full force and effect. This policy shall be governed by and construed in accordance with the law of Dubai, United Arab Emirates, and you agree to submit to the exclusive jurisdiction of the Dubai Courts. We may update this Privacy Policy from time to time to reflect changes in our practices and services. If we make material changes to this Privacy Policy, we will notify you by posting the updated policy on our website or by email. We encourage you to review this Privacy Policy periodically to stay informed about how we are protecting your personal information.
DATA RETENTION POLICY
This Data Retention Policy outlines the types of data collected and retained by the World Biohack Summit website, and how long they will be kept. World Biohack Summit is committed to protecting the privacy of its users and visitors, and this policy is designed to ensure that the data collected is only retained for as long as necessary to provide the intended services and comply with legal obligations.
TYPES OF DATA COLLECTED
The World Biohack Summit website may collect personal and non-personal data from its users and visitors. Personal data includes information that can be used to identify an individual, such as name, email address, phone number, and mailing address. Non-personal data includes information that does not directly identify an individual, such as IP address, browser type, and device information.
PURPOSES OF DATA COLLECTION AND RETENTION
The World Biohack Summit website collects and retains data for the following purposes:
To provide and improve the event services availed
To analyse and improve the performance of the website
To comply with legal and regulatory requirements
For future communications and follow-ups of the event
DATA RETENTION PERIODS
The World Biohack Summit website will retain personal and non-personal data only for as long as it is necessary to fulfil the purposes for which it was collected unless a longer retention period is required by law or regulation. The following are the general data retention periods for different types of data:
DATA DELETION AND ANONYMIZATION
At the end of the retention period, personal data will be deleted or anonymized to prevent the identification of the user. Non-personal data may be retained in an aggregated or anonymous form for analytical or statistical purposes.
DATA SECURITY
The World Biohack Summit website employs appropriate technical and organisational measures to safeguard the data collected from unauthorised access, use, disclosure, or destruction.
USER RIGHTS
Users have the right to access, rectify, and delete their personal data. They may also object to the processing of their data or request the restriction of its processing. To exercise these rights, users may contact World Biohack Summit through the contact information provided on the website.
CHANGES TO THE POLICY
World Biohack Summit Management may modify this Data Retention Policy at any time. The revised policy will be effective immediately upon posting on the website.
CONTACT INFORMATION
If you have any questions or concerns regarding this Data Retention Policy, please contact us at reachout@worldbiohacksummit.com
